Recipes and preps
Selling a dish takes its ingredients off the shelf. A pot that makes 8 bowls takes an eighth per sale. Enter a prep like buttercream once and use it in many recipes.
Know what's on your shelf.
Inventory keeps a count of what you hold, and the count goes down as you sell. It's part of your merchant dashboard, and it costs a store run by one owner nothing.
Screens on this page show example items and amounts.
Counts go down as you sell.
Stock lists what you hold. Set a "Low at" level for an item, and it shows under Running low once it gets there. A dish that runs out of an ingredient shows sold out on your menu.
- Filter by All, Running low, Out of stock, No supplier or Not forecast.
- Change "Low at", "Buffer" and "Supplier" right in the row.
- Open "What changed" to see every movement for an item, newest first.
- Tap "Export CSV" to download the list.
Example items and amounts.
From the delivery to the dish.
Each tool is a switch. Turn on the ones you use.
Receiving and suppliers
Record what arrived and what it cost, and the quantity and average cost update. Each supplier keeps a lead time in days.
Stock counts
Count the shelf, review what was found missing and found spare, then apply it as one batch.
Analysis
See what you used, what it cost and where the difference went, over the last 7, 30 or 90 days.
What to order
After 7 days of sales you get a purchase list grouped by supplier. Record delivery opens Receiving with the lines filled in.
Pricing
See what each item costs to make and what happens when an ingredient goes up. Nothing here changes your menu.
Transfers
Move stock between your own stores that are grouped as a brand. Both stores update, and a transfer can be reversed with a reason.
Every tool is a switch
Turn on the tools you use in Tool settings. Switching one off never deletes what you recorded, and stock never blocks a sale.
Get Inventory for your store.
Message us and we turn Inventory on for your store. Then switch it on in Tool settings.
Not on Toleds yet? Get your business listed first, then ask for Inventory.
- 1Message usTell us which store you want Inventory for.
- 2We turn it onWe turn Inventory on for your store on our side.
- 3Switch it onOpen Tool settings in your merchant dashboard and switch on the tools you want.
Questions about Inventory.
If your question isn't here, message us.
Is Inventory free?
Yes. Inventory is part of your merchant dashboard, and it costs a store run by one owner nothing. We turn it on for your store when you ask, and you switch on the tools you want in Tool settings.
Does stock ever stop a sale?
No. Stock never blocks a sale, and a count never goes below zero. When a dish runs out of an ingredient, it shows as sold out on your menu.
Do I need recipes?
No. Recipes are their own tool. Without a recipe, selling a dish takes nothing off your shelf, and you can still keep the list, record deliveries and count the shelf.
What happens when I switch a tool off?
Its link leaves the Inventory strip and nothing you recorded is deleted. Switch it back on and it is all there.
What does food cost mean here?
Food cost is what the ingredients behind your sales cost, as a percent of those sales. It leaves out rent, wages and other running costs. It needs the Costs and margins tool, and a delivery recorded so your stock has a price.